Executive Assistant
You.com
you.com is an AI-powered search and productivity platform designed to empower users with personalized, efficient, and trustworthy search experiences. As a cutting-edge technology company, we combine advanced AI models with user-first principles to deliver tools that enhance discovery, creativity, and productivity. At you.com, we are on a mission to create the most helpful search engine in the world—one that prioritizes transparency, privacy, and user control.
We’re building a team of innovators, problem-solvers, and visionaries who are passionate about shaping the future of AI and technology. At you.com, you’ll have the opportunity to work on impactful projects, collaborate with some of the brightest minds in the industry, and grow your career in an environment that values creativity, diversity, and curiosity. If you’re ready to make a difference and help us revolutionize the way people search and work, we’d love to have you join us!
About the Role
you.com is seeking a highly skilled and proactive Executive Assistant to provide exceptional support to multiple C-level executives. This role is ideal for someone with a proven track record of supporting senior leaders, a proactive mindset, and a passion for continuous improvement. The Executive Assistant will play a critical role in ensuring the smooth operation of day-to-day activities, enabling executives to focus on strategic priorities.This is a hybrid position based out of the Palo Alto area, requiring the ability to work both remotely and in-office as needed.
Responsibilities
- Provide comprehensive administrative support to multiple C-level executives, including calendar management, travel coordination, and meeting preparation.
- Act as a gatekeeper and liaison, managing communication and prioritizing tasks to ensure executives' time is used effectively.
- Anticipate the needs of executives and proactively address potential challenges before they arise.
- Coordinate and manage complex schedules, ensuring alignment across multiple stakeholders and time zones.
- Prepare and edit correspondence, presentations, and reports with a high level of accuracy and professionalism.
- Organize and manage logistics for meetings, events, and off-sites, including preparing agendas and taking detailed notes.
- Handle confidential information with discretion and maintain a high level of professionalism at all times.
- Continuously seek opportunities to improve processes and workflows, demonstrating a drive for improvement and efficiency.
Qualifications
- 5+ years of experience providing executive-level support, preferably to C-level executives.
- Proven ability to support multiple executives simultaneously in a fast-paced environment.
- Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks effectively.
- A proactive mindset, with the ability to anticipate needs and solve problems independently.
- Strong communication skills, both written and verbal, with a keen attention to detail.
- Intense curiosity and a drive for continuous learning and improvement.
- Proficiency in productivity tools such as Google Workspace, Microsoft Office, and project management software.
- Ability to thrive in a hybrid work environment, with flexibility to work in-office in the Palo Alto area as needed.
Our salary bands are structured based on a combination of geographic tiers and internal leveling. Compensation is determined by multiple factors assessed during the interview process, with the final offer reflecting these considerations.
Company Perks:
-
Hubs in San Francisco and New York City offering regular in-person gatherings and co-working sessions
-
Flexible PTO with 11 U.S. holidays observed and a week shutdown in December to rest and recharge*
-
A competitive health insurance plan covers 100% of the policyholder and 75% for dependents*
-
12 weeks of paid parental leave in the US*
-
401k program, 3% match - vested immediately!*
-
$500 work-from-home stipend to be used up to a year of your start date*
-
$1,200 per year Health & Wellness Allowance to support your personal goals*
-
Chance to collaborate with a team at the forefront of AI research
*Certain perks and benefits are limited to full-time employees only
you.com is an E-Verify employer. We are also an inclusive, equitable, and accessible workplace. Please let us know if you require accommodation for any portion of the recruitment and hiring process.